Proforma invoice template
A proforma invoice is a preliminary bill sent before goods or services are delivered, so the buyer can confirm price and terms. This free template lays out itemised costs, validity period and payment terms, and converts cleanly into a final invoice once the order is confirmed.
Proforma vs final invoice
A proforma is a quote-like estimate issued before a sale and is not a demand for payment; a final (commercial/tax) invoice is issued after and is the legal request for payment. Use a proforma to agree scope and price up front.
What to include
- "Proforma Invoice" clearly labelled
- Seller and buyer details
- Itemised goods/services, quantities and prices
- Validity date and payment terms
- Estimated taxes and total
How to use this template
- Open the free invoice generator.
- Add your business and customer details.
- Enter your items, prices, tax and branding.
- Preview, then download the PDF or share it directly.
Frequently asked questions
Is the proforma invoice template free?
Yes — the proforma invoice template is free to use. Customise it in the Topwebsuite invoice generator and download a professional PDF, with no card required to start.
Can I edit the proforma invoice template?
Yes. Open it in the generator to change the items, currency, tax and branding, then export your finished invoice as a PDF on web or the Android app.