How to write a receipt
A receipt confirms that a payment was made. Writing one correctly protects you and your customer and keeps your books clean. Here's exactly what to include and how to issue receipts consistently.
1. Identify the parties and date
Include your business name, the payer's name and the date of payment, plus a unique receipt number.
2. Record the payment
State the amount received, the payment method (cash, transfer, card) and what the payment was for.
3. Confirm balance and issue
Note any outstanding balance, then sign/stamp and share the receipt as a PDF.
Frequently asked questions
What is the difference between a receipt and an invoice?
An invoice requests payment for goods or services; a receipt confirms that payment has been received. The invoice comes first, the receipt after payment.
Does a receipt need to be signed?
A signature or stamp adds authenticity, especially for cash payments, but a clear receipt number, date, amount and parties are the essentials.